Fathom vs Tana (2026)
A side-by-side comparison of Fathom and Tana on pricing, features, and fit, so you can decide which is right for you.
Quick answer
Fathom and Tana are both strong choices, but they fit different needs. Choose Fathom if you mainly need sales reps logging call notes and syncing summaries to their crm — its edge is generous free plan with unlimited recordings makes it accessible to everyone. Choose Tana if you need researchers building a connected, queryable knowledge base from papers, notes, and ideas — its edge is supertag system offers unmatched flexibility for structuring complex, relational information. Fathom starts at $19/month per user for Team Edition with CRM sync and advanced features; Tana starts at Plus plan at $10/month (or $8/month billed annually), includes 2,000 AI credits.
Features compared
- Automatic meeting transcription for Zoom, Google Meet, and Teams
- AI-generated meeting summaries with action items and key highlights
- One-click clip sharing to highlight and share specific call moments
- CRM integration to sync call notes directly to Salesforce and HubSpot
- Supertag system for creating typed, relational data structures across your entire workspace
- Built-in AI meeting transcription and voice note capture for hands-free information collection
- Knowledge graph that connects nodes across notes, tasks, contacts, and projects automatically
- AI-assisted structured capture that surfaces patterns and helps you query your workspace intelligently
Pros & cons
- Generous free plan with unlimited recordings makes it accessible to everyone
- Summaries are generated within seconds of the call ending, saving significant time
- Clean, intuitive interface that requires minimal setup or technical knowledge
- Advanced CRM integrations and team collaboration features are locked behind paid plans
- Requires a bot to join the meeting, which some participants may find intrusive
- Supertag system offers unmatched flexibility for structuring complex, relational information
- Native AI features for transcription and voice notes reduce manual data entry significantly
- Deep linking between nodes creates a truly connected knowledge graph rather than isolated documents
- Steep learning curve makes onboarding difficult for users new to knowledge graph concepts
- Free tier is limited to 1,000 nodes, which can be restrictive for heavy or long-term use
The verdict
Choose Fathom if
you mainly need to sales reps logging call notes and syncing summaries to their crm. Its edge: generous free plan with unlimited recordings makes it accessible to everyone.
Choose Tana if
you mainly need to researchers building a connected, queryable knowledge base from papers, notes, and ideas. Its edge: supertag system offers unmatched flexibility for structuring complex, relational information.
Frequently asked questions
Is Fathom better than Tana?
Neither is universally better. Fathom is stronger for sales reps logging call notes and syncing summaries to their crm, with an edge in generous free plan with unlimited recordings makes it accessible to everyone. Tana is stronger for researchers building a connected, queryable knowledge base from papers, notes, and ideas, with an edge in supertag system offers unmatched flexibility for structuring complex, relational information. Pick based on your main task.
Which is cheaper, Fathom or Tana?
Fathom starts at $19/month per user for Team Edition with CRM sync and advanced features and Tana starts at Plus plan at $10/month (or $8/month billed annually), includes 2,000 AI credits. Free tier: Fathom — Unlimited recordings and AI summaries on the free plan; Tana — Free tier includes up to 1,000 nodes and limited AI credits.
What is Fathom best for?
Fathom is best for sales reps logging call notes and syncing summaries to their crm, recruiters capturing candidate interview details without manual note-taking, managers sharing meeting highlights with team members who couldn't attend.
What is Tana best for?
Tana is best for researchers building a connected, queryable knowledge base from papers, notes, and ideas, teams managing projects and meeting notes in a unified, structured ai-augmented workspace, professionals creating a personal second brain that links tasks, contacts, and information over time.
Do Fathom and Tana have free plans?
Fathom: Unlimited recordings and AI summaries on the free plan. Tana: Free tier includes up to 1,000 nodes and limited AI credits. Check each tool's pricing page for current limits, as plans change.