Fireflies vs Tana (2026)
A side-by-side comparison of Fireflies and Tana on pricing, features, and fit, so you can decide which is right for you.
Quick answer
Fireflies and Tana are both strong choices, but they fit different needs. Choose Fireflies if you mainly need sales teams logging and reviewing client calls to track commitments and follow-ups — its edge is works automatically in the background with no manual setup needed per meeting. Choose Tana if you need researchers building a connected, queryable knowledge base from papers, notes, and ideas — its edge is supertag system offers unmatched flexibility for structuring complex, relational information. Fireflies starts at $10 per seat per month (Pro plan, billed annually); Tana starts at Plus plan at $10/month (or $8/month billed annually), includes 2,000 AI credits.
Features compared
- Automatic meeting recording and transcription across major video conferencing platforms
- AI-generated meeting summaries with action items and key topic highlights
- Smart Search to filter and retrieve specific moments from any past meeting
- Team collaboration tools including comments, reactions, and shareable meeting clips
- Supertag system for creating typed, relational data structures across your entire workspace
- Built-in AI meeting transcription and voice note capture for hands-free information collection
- Knowledge graph that connects nodes across notes, tasks, contacts, and projects automatically
- AI-assisted structured capture that surfaces patterns and helps you query your workspace intelligently
Pros & cons
- Works automatically in the background with no manual setup needed per meeting
- Deep integration with Zoom, Google Meet, Teams, and popular CRMs like Salesforce and HubSpot
- Powerful search and topic-tracking features make revisiting past meetings fast and easy
- Free plan has limited storage and transcription minutes which can run out quickly for heavy users
- Transcription accuracy can drop with heavy accents, technical jargon, or poor audio quality
- Supertag system offers unmatched flexibility for structuring complex, relational information
- Native AI features for transcription and voice notes reduce manual data entry significantly
- Deep linking between nodes creates a truly connected knowledge graph rather than isolated documents
- Steep learning curve makes onboarding difficult for users new to knowledge graph concepts
- Free tier is limited to 1,000 nodes, which can be restrictive for heavy or long-term use
The verdict
Choose Fireflies if
you mainly need to sales teams logging and reviewing client calls to track commitments and follow-ups. Its edge: works automatically in the background with no manual setup needed per meeting.
Choose Tana if
you mainly need to researchers building a connected, queryable knowledge base from papers, notes, and ideas. Its edge: supertag system offers unmatched flexibility for structuring complex, relational information.
Frequently asked questions
Is Fireflies better than Tana?
Neither is universally better. Fireflies is stronger for sales teams logging and reviewing client calls to track commitments and follow-ups, with an edge in works automatically in the background with no manual setup needed per meeting. Tana is stronger for researchers building a connected, queryable knowledge base from papers, notes, and ideas, with an edge in supertag system offers unmatched flexibility for structuring complex, relational information. Pick based on your main task.
Which is cheaper, Fireflies or Tana?
Fireflies starts at $10 per seat per month (Pro plan, billed annually) and Tana starts at Plus plan at $10/month (or $8/month billed annually), includes 2,000 AI credits. Free tier: Fireflies — Free plan with limited transcription credits and 800 minutes of storage; Tana — Free tier includes up to 1,000 nodes and limited AI credits.
What is Fireflies best for?
Fireflies is best for sales teams logging and reviewing client calls to track commitments and follow-ups, hr and recruiting professionals documenting interviews for structured candidate evaluation, remote and hybrid teams building a searchable knowledge base of all past discussions.
What is Tana best for?
Tana is best for researchers building a connected, queryable knowledge base from papers, notes, and ideas, teams managing projects and meeting notes in a unified, structured ai-augmented workspace, professionals creating a personal second brain that links tasks, contacts, and information over time.
Do Fireflies and Tana have free plans?
Fireflies: Free plan with limited transcription credits and 800 minutes of storage. Tana: Free tier includes up to 1,000 nodes and limited AI credits. Check each tool's pricing page for current limits, as plans change.